● As the Personal Assistant to the CEO you will play a crucial role in supporting the Director in their day-to-day responsibilities and ensuring the smooth operation of the executive office.

● In addition, the role will be required to support the wider AEPL leadership team with some level of diary management and administrative support where needed and with time permitting .

● The ideal candidate will exhibit high standards, excellent communication skills, and have an ability to take initiative, and prioritize daily tasks. A strong ability to take charge and meet tight deadlines will ensure your success in this multi-faceted role

● This role requires a high level of organizational skills, discretion, and the ability to handle various tasks efficiently.

What you will be doing:

As a Receptionist at Automated Exchange Partners, you will be charged with the following:

Manage the Director’s calendar by scheduling and prioritizing meetings, appointments, and events.

● Coordinate with internal and external parties to ensure the Director’s availability and time management.

● Handle incoming and outgoing communications, including emails, phone calls, and messages, on behalf of the Director.

● Draft and proofread correspondence, reports, and other documents as required.

● Arrange travel itineraries, accommodations, and transportation for the Director’s business trips.

● Prepare travel documents and ensure that all arrangements are well-organized and efficient.

● Maintain and organize confidential files and documents, ensuring easy access when needed.

● Research and compile information for the Director to support decision-making.

● Attend meetings with the Director, take notes, and prepare summaries or action items.

● Coordinate and arrange meetings with internal and external stakeholders, including clients, partners, and board members.

● Assist the Director in delegating tasks to various teams or individuals within the organization.

● Follow up on delegated tasks and ensure they are completed in a timely manner.

● Assist in planning and coordinating company events, conferences, and special projects.

● Handle expense reports and financial documentation, ensuring accuracy and compliance with company policies.

● Screen and filter incoming requests and visitors, ensuring that only relevant matters are brought to the Director’s attention.

● Maintain the highest level of confidentiality when handling sensitive information and discussions.

● Assist with executive tasks and ad-hoc projects as needed.

Requirements

Here are the things it takes to succeed at this role:

● A bachelor’s degree

● Proven experience as an executive or personal assistant, preferably in a high-level executive setting.

● Highly self-motivated, proactive and able to work well under own direction.

● Excellent verbal and written communication skills are crucial for effective correspondence and interaction with various stakeholders ● Strong organizational and time management skills for managing the Director’s schedule and tasks. Ability to keep well organised electronic filing system earns extra points.

● Ability to maintain confidentiality and handle sensitive information with the utmost discretion.

● Possess excellent interpersonal skills and teamwork skills; able to collaborate with other members of the executive team and support staff as well as develop and maintain working relationships across our industry.

● Proficient in using office software, scheduling tools, and other relevant software applications. Extra points if you are adept at Microsoft Office Suite, Outlook and Kanban boards.

● Ability to work flexibly when deadlines are tight or may conflict.

● Ability to adapt to a fast-paced, dynamic work environment and handle unexpected changes and challenges

Benefits

● Competitive salary.

● Health Insurance.

The post EXECUTIVE ASSISTANT appeared first on Automated Exchange Partners.

● We are looking for a pleasant and friendly candidate to undertake all receptionist, administrative and clerical duties at the desk of our main entrance. You will be the “face” of the company for all visitors and will be responsible for the first impression we make.

● The ideal candidate will have a friendly and easy going personality while also being very perceptive and disciplined. You should be able to deal with complaints and give accurate information at the desk. A customer-oriented approach is non-negotiable.

● The goal is to make guests, visitors and staff feel comfortable and valued while in our office.

● This is a full-time role is based in Automated Exchange Partners office in Lekki, Lagos, Nigeria.

What you will be doing:

As a Receptionist at Automated Exchange Partners, you will be charged with the following:

● Greeting, welcomeing, receiving and directing all visitors to appropriate contacts.

● Overseeing all aspects of general office coordination.

● Receiving, sorting and distributing incoming mail.

● Preparing all outgoing mail.

● Coordinating and maintaining records for office keys and staff identification cards.

● Handling enquires at the front desk.

● Managing office calendar, meetings, conferences and use of meeting rooms.

● Assisting other members of the team with repairs and maintenance of office equipment.

● Maintaining the visitors’ register.

● Supervising and coordinating activities of cleaners and security guards.

● Assisting with event planning and implementation.

● Taking up other duties as assigned.

Requirements

Here are the things it takes to succeed at this role:

● Excellent verbal and written communication skills.

● Computer skills.

● Knowledge of principles and practices of basic office management and organization.

● Knowledge of customer service principles and practices and customer handling techniques.

● Ability to work well either alone or as part of a team.

● Good writing, analytical and problem-solving skills.

● Good time management skills and ability to multitask.

● Must be confident and able to remain calm under pressure.

● Outstanding administration skills.

Benefits

● Competitive salary.

● Health Insurance.

● Smart, kind colleagues who’re invested in your growth.

Application

Carefully read the following instructions on how to send in your application:

● Please attach your CV / Resume.

● Attach a Cover Letter – your cover letter should explain how your skills and experiences make you uniquely qualified to excel in this role.

● After you submit this application form, you’ll receive an email with a link to an online aptitude test. Please complete the aptitude test as soon as possible. Your application will not be considered complete until the aptitude test is submitted.

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